Manage Large Size Files – 100% Accurate Solution for Outlook PST files

Manage Your Outlook PST files Easily

Microsoft Outlook is a part of Microsoft Office Suite, it is a personal information manager that is often used an email application to send and receive mail messages. It can be used as a standalone application or can also be used with Microsoft Exchange Server for multiple users in an organization. Outlook support Personal Storage Table popularly know the name PST files in Outlook.

 

In the Exchange Server of Microsoft, the messages, notes and other information are sent to the server. Microsoft Outlook stores all that information in PST files (Personal Storage Table Files) or in OST files (Off-line Storage Table Files). Mainly the information and other data are stored in the PST files. But there are several problems faced by users with PST files, mainly with the large size PST files.

Problem Arise With Large Size PST Files

When the size of the PST files exceeds the file size limit likely to give the error messages, “.pst has reached maximum size limit” this could corrupt the PST files. MS Outlook older versions used ANSI encoding for PST files and this format only has only 2GB which does not support Unicode. If the PST files are forced to increase the size they become unusable. By default, the PST files can increase the files size by 2.GB in Outlook 2007 and up to 50GB in Outlook 2010, Outlook 2017 and in Outlook 2016.

When Outlook PST files get oversized, in such condition it shows errors like:

Reported error 0x00040820 – This error may appear while sending or receiving the emails through the specific account in Outlook 2010.

File Access Error – This error is shown by Outlook when the PST file gets corrupted by being oversized, Outlook shows the error “.pst cannot be accessed”

Background Synchronization errors – This error is shown by Outlook while mailbox synchronizes from one Outlook version to another version and it does not match with the newer version of PST files.

How can large Size PST files issues can be avoided

The main reason behind the corruption of large size PST files is an excessive storage file or attachments that are not checked as per the limit of PST files which is 2GB in the Outlook 2002. In latest versions, PST files get highly corrupted due to higher permissible PST file size limits. To avoid these issues due to large size PST files

• Clean your mailbox files regularly and remove the unwanted stuff with Shift+Delete buttons
• Create email archives to organize the similar types of email in one folder
• Take backups of PST files regularly so that they can be used to recover the data in any case original files get corrupted.

How to recover PST file if get corrupted due to exceeding the limit

There is a manual solution by which PST files can be recovered if there is some minor issue with it. If the PST files are corrupted badly then the manual solution is not enough to recover PST file data completely. At that time you need to use Indya Free PST Converter to recover the files entirely.

How to repair a pst file using scanpst.exe

Important Note: Maybe you need to run the scanpst.exe several times till then when it says no errors found.

1. To run the scanpst.exe make sure Outlook is closed and also you enable the option Show hidden files and folders option at Folder option. (scanpst.exe is a hidden file that why the option is required)
2. Double-click on the Folder Option and switch to the View tab to enable Show Hidden File option
3. Under Hidden files and folder option, enable the option Show hidden files and click on OK
4. After that, click on Start and type scanpst.exe in the search box (if you do not find the scanpst.exe to repair the PS files there is also manual solution to find it)Manually find scanpst.exe64-bit Windows Vista, Windows 7, Windows 8, and Windows 10drive:\Program Files\Microsoft Office\OFFICE16drive:\Program Files\Microsoft Office\OFFICE15drive:\Program Files\Microsoft Office\OFFICE14drive:\Program Files\Microsoft Office\OFFICE1234-bit Windows Vista, Windows 7, Windows 8, and Windows 10drive:\Program Files (x86)\Microsoft Office\Office16drive:\Program Files (x86)\Microsoft Office\Office15

   drive:\Program Files (x86)\Microsoft Office\Office14

   drive:\Program Files (x86)\Microsoft Office\Office12

5. Open scanpst.exe by double-click on it
6. Click Browse to locate the corrupted PST files
7. Click on Start the process
8. Click OK when it is done

Conclusion

This article was to solve the query about using scanpst.exe and how to manage Outlook PST files easily. Can also use Free Outlook PST file converter as the solution. Can download the software from the given link